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Policies and Procedures for Comment
Policies and Procedures for Comment
Policies and procedures govern the operation of the Board and our schools. To ensure they remain current, the Board reviews policies and procedures regularly. Feedback from staff and community members, including parents/guardians, is an important part of the review process. 

The policies and/or procedures listed below are currently available for comment.  

How do I share my comments? 

Questions about any Board policy and/or procedure should first be discussed with the principal or superintendent. 

Parents/guardians wishing to provide feedback on a policy and/or procedure should contact your school council.  Your input will be shared with the appropriate committee(s).   

Feedback should include:
  • the specific sections of the policy/procedure you would like to see addressed
  • the reason for your suggestions
  • specific, alternate wording
Feedback or questions about the review process can be sent to policy.committee@yrdsb.caDue dates for responses are outlined below. 

Where can I find more information about policy and procedure review? 

Board Policy #285.0, Board Policies, Procedures and Supporting Documents outlines the Board’s policy and procedure review process.
The Guideline for Policy and Procedure review identifies questions you may wish to consider. 

Review of Policies with Investigative Components

The Minister of Education’s Directions to York Region District School Board included a requirement to develop a policy and process for receiving and investigating complaints of racism or any other prohibited grounds of discrimination.
The Trustee Code of Conduct will be updated to align with these changes, and will continue to outline expectations for Trustee behaviour.

Current Policies

Proposal for Next Steps

The Board is committed to working with staff, students and community members to address concerns. Most situations can be resolved informally through dialogue and cooperation. If the matter remains unresolved and staff, students or community members feel that the situation requires further consideration, they may make a formal complaint.
  • The Supporting Community Concerns Policy would be updated to outline a clear process for community members who wish to raise a concern, but not make a formal complaint. The policy will also be used as a guide for formal complaints (a roadmap), directing people to one of the two policies below.
  • Two policies and related procedures would be created to clarify the process for investigation and communication of formal complaints regarding the conduct of staff and community members:
    1. A Human Rights policy would address all Ontario Human Rights Code related complaints. This policy would replace the current Respectful Workplace and Learning Environment policy.
    2. A second policy would address all complaints not related to the Ontario Human Rights Code. This would include, for example, non-compliance with Board policy. This policy would replace portions of the current Respectful Workplace and Learning Environment, Professional Misconduct and Progressive Discipline, and Supporting Community Concerns policies.
  • A separate procedure would outline the process for progressive discipline for staff members if an investigation determines that there has been a breach of Board policy.
  • The Board is also going through the process of establishing an Independent Office of the Integrity Commissioner.  This office may:
    • Be responsible for investigating concerns related to trustee conduct.
    • Ensure concerns raised by trustees, staff and members of the community about the conduct of trustees are addressed in an expedient, consistent, fair, transparent and cost-effective manner, including matters related to the conduct of the director, as appropriate.
The Trustee Code of Conduct will be updated to align with these changes, and will continue to outline expectations for Trustee behaviour.
All revised policies would be sent out for public feedback upon development.

Note: Working documents have been approved for circulation for six schools months in order to assess system impact and obtain input from members of the community. Working Documents replace the previous version and are the official working policy and/or procedure of the Board.

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