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Custodianship IES
Custodianship

Children under the age of 18 are considered minors in Canada. They must follow the same rules to enter Canada as any other visitor. In addition to the documents needed to enter Canada, a minor will need additional documents if he is less than 17 years of age and comes to Canada to study without a parent or legal guardian. The minor must be cared for by a responsible adult in Canada. This person is known as a custodian. In some cases, a custodian may also be needed for minor children between 17 years of age and the age of majority in the province or territory of the educational institution where they intend to study. This will be at the discretion of an immigration officer. 

Custodianship requires that legal arrangements be made to give the custodian in Canada permission to act in place of a parent. 

A custodian must be a Canadian citizen or permanent resident of Canada over the age of 19. In addition to the legal responsibilities of a custodian, YRDSB requires that the custodian be the official contact for the International Education Services department and the school in matters regarding the international student. If the custodian cannot fulfill this role, another custodian must be appointed. 
 
The role of the custodian includes regular care, support and supervision of the student at all times. This includes school-related, personal and medical emergencies as required. Expectations of a custodian are:
  • Assist the student with arrival; attend appointments such as documentation verification, and school registration
  • For elementary-age students, make an appointment with the Reception Centre upon arrival
  • Attend any meetings and/or appointments required by the school or International Education Services relating to the student
  •  Assist the student in finding medical care
  • Provide parental advice to student regarding school program and activities, and attend parent/teacher interviews
  • Provide consent as needed by the school for academic program and activities
  • Report absences and provide authorization to the school as required
  • Maintain a copy of the student’s timetable, and provide consent for timetable changes
  • Receive, review and sign the student’s report card
  • Advise parents immediately of any school-related, behavioural or emotional issues impacting the student
  • Assist the student with the academic renewal process
  • Assist the student in ensuring all textbooks, musical instruments and any other school supplies are returned to the school by the student at the conclusion of each semester/term
  • Advocate for the student on behalf of parents
  • Maintain up-to-date contact information with the school and International Education Services, and provide an additional emergency contact
All minor applicants must supply a notarized Custodian Declaration —one signed by the parents or legal guardians in the country of origin, as well as one signed by the custodian in Canada—stating that arrangements have been made for the custodian to act in place of a parent.
 
Where the custodian is arranged through YRDSB, the Custodianship Declaration Form (Custodian) will be issued by International Education Services for visa purposes.  
YRDSB will also issue the Education Services Agreement which must be signed by the custodian (Education Designate), parents and student. ​​​​

 

 
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