Date: September 25, 2017

Time: 7:00pm-8:30pm

Parent Council Attendees: 

Parent Attendees:  Heidi Riley, Niro Arunugam, Amanda Cheung, Teephon Huaug,

Yeena Peng.

Staff Attendees: Scott Chin, Nadia MacKinnon, Shelley Hobor

1a.    Welcome (Marie)

1b.    Confirmation of School Council Voting Members

•        Confirmation of the 16 parent members; 10 returning members, 6 new members

Marie Scott                  Susan Reid                 Kelly Sutherland                      Amanda Cartan

Karen Bradley             Sabina Khandaker      Dolly Theodore Latchman      Chris Zarras

Nilu Manji                    Katherine Strain          Niruban Chris Naparajah        Kristin Vikse

Haafid Rahman           Casandra Bryant         Jenn Koppes                           Rick Chen

2.    Introduction of School Administration & it’s Role

•        Scott Chin - New Principal.  Scott was the VP of CVPS five years ago.

•        Nadia MacKinnon – Vice Principal, second year at CVPS

•        Shelley Hobor - Teacher Rep.

3.    Introduction of Council Members (all)

•        All parents in attendance introduced themselves and their reasons for wanting to participate on council.

•        Parents also advised if wanting to chair a committee and voting members expressed if interested in an Executive role.

4.    Review of Council protocol (Marie)

•        For details on Council protocol please review the constitution found here:

http://www.cornellvillageps.ca/school-council---constitution.php

•        Reminder that the time frame for meetings is 1.5 hours. Please respect the time allotted for the meeting.  If there is an item you would like to see on the agenda, please forward it to the Chair two weeks prior to our next meeting for review and to ensure enough time is allotted on the agenda.

•        Please do not repeat anything in meeting if asked not to.

•        Have parents speak with Administration.

5.    Description of Executive Roles (Sue)

6.        Nomination and Voting for Executive Roles (all)

Based on interests above, the following Executive members were nominated and accepted their roles on Council.

•        Chair – Sue nominated Amanda. Sabina seconds nomination and Amanda Cartan accepted

•        Vice-Chair – Chris nominated himself, Sue seconds nomination and Chris Zarras accepted

•        Past Chair – Sue nominated herself. Kelly nominated Marie. All voting members voted, Susan Reid was voted in and accepted.

•        Secretary – Karen nominated herself, Kelly nominated Sabina. All voting members voted, Sabina Khandaker was voted in and accepted.

•        Treasurer – Sue nominated Casandra. Nilu nominated Kelly.  All voting members voted, Kelly Sutherland was voted in and accepted.

7.        Description/Introduction/Review of Committees (Marie)

Committees are formed to conduct the detailed, in-depth work that is not possible during regular council meetings. Each sub-committee focuses on one area of interest. Subcommittees other than the standing subcommittees may be formed as required or need arises.

Fundraising Committee
Coordinates the raising of funds to supplement the goals of our School Council. 

•        In the past: Dance a thon (Feb/March), Sprit Wear (will have again this year), QSP (again this year), Invest in Students (form goes out asking for funds), BBQ (we would like to have a year- end event this year)

Parent Engagement Committee
Coordinates the efforts of the Council in support of our School Plan.  Helps to increase parental involvement in school activities through volunteering in the classroom, parental involvement in student reading and writing, and presenting workshops for parents and the community on issues relevant to the school plan.

•        Apply for grants (have $1,000 for this year)

•        Speakers

•        Resource library (bin in front office)

•        Volunteer program (matching of teacher’s needs to what parents can provide)

•        Coffee and hot chocolate morning

Staff Appreciation
Planning initiatives to give back to our children’s teachers and recognize the great work they do.  This historically has meant, providing meals for the staff on the Parent/Teacher Nights and Concert

•        Open House October 5th, dinner for teachers

**  It was decided that this would not be its own Committee this year, but all council members would be asked to contribute to these events when and where they are able to.

Healthy School Committee

•        This is new committee being combined with previous Sustainability Committee

End of School Year Committee

•        It was proposed to create a new committee for this one event but all members would play a role in supporting it

Year Book Committee

•        Members help Staff and Student Council prepare the School’s Year Book

Constitution Review Committee

•        Needs to be reviewed this year

Communications

•        There are many brand new initiatives in this area being brought into the school. More information will be available at the next meeting

•        Therefore this committee will be decided on at that meeting

8.        Committee Chair Selection

•        Fundraising – Katherine and Marie co-chair

•        Parent Engagement  – Sue Reid

•        Healthy School/Sustainability - Katherine and Marie co-chair

•        End of Year - TBD

•        Year Book Committee – Marie is Lead

•        Constitution review – Scott and Amanda

•        Communications – TBD

9.        Treasurer Report

•        $2050 is the current balance

•        QSP raised $2400 last year, was put towards Technology

•        Spirit Wear raised approx. $1,300 last year. Combined with $750 from previous year - $2001.09 was used to buy an additional basketball net for school yard

•        Dance a thon raised $5000

•        $6000+ came in for year book but very little was actually profit for school

10.    Committee Updates

•        Spirit Wear – looking into new company and possibly new design.  More information will be available by the next meeting.

•        QSP Magazine Subscriptions – will be online orders only this year.  Date to be confirmed but coming up soon.

11.    Meeting Selection Dates

•        The following dates for Council Meetings were proposed (and have since been approved) for the 2017/18 school year:

October 30, 2017

November 27, 2017

January 29, 2018

February 26, 2018

April 30, 2018

May 28, 2018

June 18, 2018

12.    School Report

•        Classroom reorganization was necessary due to class sizes.  Parents and students were notified last week, and changes begin Sept 26^th. 

•        2 full classrooms were added and 2.7 new teachers.  Overall we have lowered class sizes.

•        Terry Fox Run being moved to Tuesday Oct 3^rd due to extreme heat. (check blog/website)

•        Cross Country is up and running, area meet is Oct 4^th.

•        Flag Football has begun, Volleyball will be starting soon as well as Bands.

•        Kiss and Ride has started and is working well. Many great volunteers helping each day.

•        School Twitter account will be starting soon

•        School Blog will be up and running next week. (google translate will be available for it)

•        Eventually the Blog will be the primary source for all school updates, news and information, the emailed newsletter will be phased out.

•        Open House is next week – Thursday Oct 5^th from 6-7pm. Plan is to have Food Trucks in the parking lot during the event.  Need a few more vendors.

•        Picture Day is October 26^th.

13.    New Business

•        Yearbook (Hard cover vs soft cover)

•        A few new members expressed interest in helping find new a company and reduce costs

14.    Motion to adjourn

•        Meeting adjourned

If any discrepancies in these minutes please contact:

Katherine Strain

katherinestrain1@gmail.com