Cornell Village School Advisory
Council
Date: September 25, 2017
Time: 7:00pm-8:30pm
Parent Council Attendees:
Marie Scott
|
Y
|
Rick
Chen
|
Y
|
Susan Reid
|
Y
|
Katherine
Strain
|
Y
|
Kelly
Sutherland
|
Y
|
Niruban ‘Chris’ Naparajah
|
Y
|
Dolly
Theodore Latchman
|
Y
|
Kristin Vikse
|
N
|
Karen
Bradley
|
Y
|
Haafid Rahman
|
N
|
Amanda
Cartan
|
Y
|
Casandra Bryant
|
N
|
Sabina
Khandaker
|
Y
|
Jenn
Koppes
|
N
|
Chris
Zarras
|
Y
|
|
|
Nilu
Manji
|
Y
|
|
|
Parent Attendees: Heidi Riley, Niro Arunugam,
Amanda Cheung, Teephon Huaug,
Yeena
Peng.
Staff Attendees: Scott Chin, Nadia MacKinnon, Shelley
Hobor
1a. Welcome (Marie)
1b.
Confirmation of School Council
Voting Members
•
Confirmation
of the 16 parent members; 10 returning members, 6 new members
Marie
Scott Susan Reid Kelly Sutherland Amanda Cartan
Karen
Bradley Sabina
Khandaker Dolly Theodore Latchman Chris Zarras
Nilu
Manji Katherine Strain Niruban Chris Naparajah Kristin Vikse
Haafid
Rahman Casandra Bryant Jenn Koppes Rick Chen
2.
Introduction of
School Administration & it’s Role
•
Scott
Chin - New Principal. Scott was the VP
of CVPS five years ago.
•
Nadia
MacKinnon – Vice Principal, second year at CVPS
•
Shelley
Hobor - Teacher Rep.
3. Introduction of Council Members (all)
•
All
parents in attendance introduced themselves and their reasons for wanting to
participate on council.
•
Parents
also advised if wanting to chair a committee and voting members expressed if
interested in an Executive role.
4.
Review of Council
protocol (Marie)
•
For details on Council protocol please
review the constitution found here:
http://www.cornellvillageps.ca/school-council---constitution.php
•
Reminder
that the time frame for meetings is 1.5 hours. Please respect the time allotted
for the meeting. If there is an item you
would like to see on the agenda, please forward it to the Chair two weeks prior
to our next meeting for review and to ensure enough time is allotted on the
agenda.
•
Please
do not repeat anything in meeting if asked not to.
•
Have
parents speak with Administration.
5. Description of Executive Roles (Sue)
Chair
|
Duties include:
•
call and chair
Council meetings
•
prepare an
agenda for meetings, in consultation with other Council members and the
principal
•
ensure that the
minutes of the meetings are recorded and maintained
•
coordinate the
activities of the Council and subcommittees of the Council
•
communicate with
the principal
•
ensure that
there is communication with the community
•
sign any
contracts, minutes of meetings, this constitution and other documents which
the Council has authorized
•
prepare the
Council Annual Report as required by the Board
•
liaise with the
Trustees and Board as required
•
ensure that the
Council constitution and by-laws are reviewed each year
|
Vice Chair
|
Duties include:
•
provide support
for the Chair as required
•
act as Chair in
the absence of the Chair
•
review meeting
minutes with the Secretary prior to distribution
|
Past Chair
|
Duties include:
•
act as a
resource to the Chair on past activities of the Council
•
advise the Chair
on proper procedure for the Council
•
act as advisor
to the Council
|
Secretary
|
Duties include:
•
record
attendance and the minutes of the meetings of the Council
•
post the minutes
in the Council book available in the school office and on the website within
14 days of the meeting
•
distribute the
minutes by email to all Council members
•
distribute reminders
by email to the Council members about upcoming meetings along with the
agendas for that meeting
•
ensure that all
records are kept in a safe place
|
Treasurer
|
Duties include:
•
prepare a
Treasurer’s report and distribute copies to attendees at Council meetings
•
prepare the
Annual Council Treasurer’s Report as required by the Board
•
keep full and
accurate accounts, receipts, disbursements and books belonging to the Council
•
deposit all
money and other valuable effects in the name and to the credit of the Council
•
distribute the
funds of the Council as instructed by the Council
|
6.
Nomination and Voting for Executive Roles (all)
Based
on interests above, the following Executive members were nominated and accepted
their roles on Council.
•
Chair – Sue nominated Amanda. Sabina seconds nomination and Amanda
Cartan accepted
•
Vice-Chair – Chris nominated himself, Sue seconds nomination and Chris
Zarras accepted
•
Past Chair – Sue nominated herself. Kelly nominated Marie. All voting
members voted, Susan Reid was voted in and accepted.
•
Secretary – Karen nominated herself, Kelly nominated Sabina. All
voting members voted, Sabina Khandaker was voted in and accepted.
•
Treasurer – Sue nominated Casandra. Nilu
nominated Kelly. All voting members
voted, Kelly Sutherland was voted in and accepted.
7.
Description/Introduction/Review of Committees (Marie)
Committees are formed to conduct the
detailed, in-depth work that is not possible during regular council meetings.
Each sub-committee focuses on one area of interest. Subcommittees other than
the standing subcommittees may be formed as required or need arises.
Fundraising Committee
Coordinates the raising of funds to
supplement the goals of our School Council.
•
In
the past: Dance a thon (Feb/March), Sprit Wear (will have again this year), QSP
(again this year), Invest in Students (form goes out asking for funds), BBQ (we
would like to have a year- end event this year)
Parent Engagement Committee
Coordinates the efforts of the Council
in support of our School Plan. Helps to
increase parental involvement in school activities through volunteering in the
classroom, parental involvement in student reading and writing, and presenting
workshops for parents and the community on issues relevant to the school plan.
•
Apply
for grants (have $1,000 for this year)
•
Speakers
•
Resource
library (bin in front office)
•
Volunteer
program (matching of teacher’s needs to what parents can provide)
•
Coffee and
hot chocolate morning
Staff Appreciation
Planning initiatives to give back to
our children’s teachers and recognize the great work they do. This historically has meant, providing meals
for the staff on the Parent/Teacher Nights and Concert
•
Open
House October 5th, dinner for teachers
** It was decided
that this would not be its own Committee this year, but all council members
would be asked to contribute to these events when and where they are able to.
Healthy School Committee
•
This
is new committee being combined with previous Sustainability Committee
End of School Year Committee
•
It
was proposed to create a new committee for this one event but all members would
play a role in supporting it
Year Book Committee
•
Members
help Staff and Student Council prepare the School’s Year Book
Constitution Review Committee
•
Needs
to be reviewed this year
Communications
•
There are
many brand new initiatives in this area being brought into the school. More
information will be available at the next meeting
•
Therefore
this committee will be decided on at that meeting
8.
Committee Chair Selection
•
Fundraising
– Katherine and Marie co-chair
•
Parent
Engagement – Sue Reid
•
Healthy
School/Sustainability - Katherine and Marie co-chair
•
End
of Year - TBD
•
Year Book
Committee – Marie is Lead
•
Constitution
review – Scott and Amanda
•
Communications
– TBD
9.
Treasurer Report
•
$2050
is the current balance
•
QSP
raised $2400 last year, was put towards Technology
•
Spirit
Wear raised approx. $1,300 last year. Combined with $750 from previous year - $2001.09
was used to buy an additional basketball net for school yard
•
Dance
a thon raised $5000
•
$6000+
came in for year book but very little was actually profit for school
10.
Committee Updates
•
Spirit
Wear – looking into new company and possibly new design. More information will be available by the
next meeting.
•
QSP
Magazine Subscriptions – will be online orders only this year. Date to be confirmed but coming up soon.
11.
Meeting
Selection Dates
•
The
following dates for Council Meetings were proposed (and have since been
approved) for the 2017/18 school year:
October 30, 2017
November 27, 2017
January 29, 2018
February 26, 2018
April 30, 2018
May 28, 2018
June 18, 2018
12.
School Report
•
Classroom reorganization was necessary
due to class sizes. Parents and students
were notified last week, and changes begin Sept 26th.
•
2 full classrooms were added and 2.7
new teachers. Overall we have lowered
class sizes.
•
Terry Fox Run being moved to Tuesday Oct 3rd
due to extreme heat. (check blog/website)
•
Cross Country is up and running, area meet is
Oct 4th.
•
Flag Football has begun, Volleyball will be
starting soon as well as Bands.
•
Kiss and Ride has started and is working well.
Many great volunteers helping each day.
•
School Twitter account will be starting soon
•
School Blog will be up and running next week.
(google translate will be available for it)
•
Eventually the Blog will be the primary source
for all school updates, news and information, the emailed newsletter will be
phased out.
•
Open House is next week – Thursday Oct 5th
from 6-7pm. Plan is to have Food Trucks in the parking lot during the
event. Need a few more vendors.
•
Picture Day is October 26th.
13.
New
Business
•
Yearbook
(Hard cover vs soft cover)
•
A few new
members expressed interest in helping find new a company and reduce costs
14.
Motion to
adjourn
•
Meeting
adjourned
If any discrepancies in these minutes
please contact:
Katherine Strain
katherinestrain1@gmail.com