Date: March 5, 2018

Time: 7:00pm-8:45pm

Parent Council Attendees: 

Parent Attendees: Kelly Dunn, Gurpreet Kaur

Staff Attendees: Scott Chin, Nadia MacKinnon, Shelley Hobor

1)    Welcome & Acceptance of current agenda (Amanda)

-all were in favour of the agenda

2)    Acceptance of January’s minutes (Amanda)       

-Marie accepted the minutes, Chris second the motion

3)    Committee Updates                                                                        

a)    Fundraising Update & Event Planning  (Katherine/ Susan via email update)

-Dance-a-thon was a great success raising just over $5,000 between donations and popcorn/drink/glow band sales

-after expenses, approximately $3800 was raised

-Ms.Irgolino’s class raised the most funds and won the pizza party

-all prizes have been drawn and were announced at school on March 1^st

-thanks to all the volunteers who assisted with preparations and organization of the dance-a-thon

-council’s contribution towards the end of the year Fun Fair will be to find items/donations for the silent auction on June 20^th

-businesses can promote their business at the fun fair if they have an activity/ donation

-Silver Leaf donated a $50 gift card

-members can list the vendors they are contacting for donations by writing it on the goggle doc

-spirit wear was given out a couple of weeks ago but there were some back orders and

parents were notified

-Chris will be picking up another batch of spirit wear and the next batch will be available in April

-Chris will find out if another order of spirit wear can be submitted; possibly limit the

inventory that can be ordered

b)    Parent Engagement  (Susan via email update)

-parent symposium is on April 4^th; a newsletter was emailed out to parents

-there are 3 spots available so anyone interested needs to let Scott know by March 7^th

-walk to school was successful

-the school will track if there are 20% more students walking to school at the next walk to school event in April; if there is a 20% increase Scott will wear a costume (what costume will be worn is TBD)

-the outdoor classroom needs assistance to clean up and maintain over the summer

-Scott suggested having the hose on the premise accessible to water the plants so people aren’t having to bring it from home

-will have a sign up schedule for the summer to water the garden/ plants

-Marie will contact someone about getting top soil from Farmer Jack’s

c)    Healthy Schools  (Marie)

-play leaders will be running intramural for grade ones and twos and possibly the grade threes

-this will take place Tuesday and Wednesday during snack recess starting after March break

-play leaders will be organizing all games, announcements and talking to the classes about the games they will be playing

d)    Yearbook Committee (Marie/ Chris)

-confirmed vendor will be Commerce Press

-due to the favourable pricing that Commerce Press has offered, we are required to provide a print ready file to the vendor

-Katherine to develop 4 base page templates that the Yearbook committee will leverage for their overall design

-yearbook committee will work on page layouts and organization for individual classes, clubs, etc so that they can be incorporated into the print ready file

-the council will be responsible for uploading the photos into the template

-there are pictures on the school drive in sub-folders and teachers can continue to upload photos

4)    Treasurer’s Report (Kelly)

-copy of the treasurer’s report was distributed but still needs to be adjusted to reflect the cost of the spirit wear and outstanding bills from the dance-a-thon

-Amanda will send out email for items to vote on with regards to allocation of funds as there weren’t enough members to vote

5)    Update From School (Scott/ Nadia)

-arts night is April 30^th

-Nadia showed a chart of all clubs that are currently taking place; chart didn’t include team sports

-discussion took place about informing parents of clubs before they start

-April 5^th is parent math ‘myth busters’ workshop

-child minding will be offered

-will use school cash online for the RSVP

-will ask parents what they would like to know/learn about regarding math being taught to their children

-suggestions were given about things that would help parents understand how to help their children (eg. give examples of answers to comprehensive math questions, what should students be practicing at home, how much time should they be spending on math at home, etc.)

-Scott mentioned that parents can also communicate directly with teachers to obtain some

guidance

-after March break, there will be another lice check to minimize any impact that this issue has on the school

6)    New Business (All)

-discussion about introducing Subway (or another vendor) for weekly lunches in April and May on Wednesdays or Thursdays

-discussion about having other fundraisers where all students can participate as the dance-a-thon does exclude some students who can’t participate due to religious reasons

-for students who were not able to participate in the dance-a-thon, they were accommodated by providing them with ping pong to play

-money is needed from council every fall for cost sharing in technology: $6250

-will communicate to parents by the end of April as to what has been purchased and funds that are still needed for outstanding items

-a parent stated that some links on the school website may need a code as they tried to access it but couldn’t; parent was advised to contact administration for assistance

-discussion took place about different methods of communicating with families and wanting to

 improve communication

7)   Motion to adjourn

-Chris accepted motion to adjourn, Dolly second the motion

If any discrepancies in these minutes please contact:

Sabina Khandaker

sabina_email@yahoo.com​