SCHOOL ADVISORY COUNCIL
MEETING MINUTES
Monday, March 7, 2022
7:00 pm – 8:30pm - Virtual
Welcome & Acceptance of Current Agenda 1 min Amanda
Motion to Accept:
Haafid Second: Leeann
Acceptance of Minutes from January Meeting 1 min Amanda
Motion to Accept:
Haafid Second: Liz
Attendance 2
mins Wendy
Parent
Attendees: Lori Russell, Karen K, Arul Tharen, Justine
Clark
Staff
Attendees: Scott Chin, Leeann Morrow
Treasurer’s Report 5
mins Haafid
-
$3,660.45 balance to date
-
Over $15,000 recently used for
procuring new string musical instruments, books, storage, rolling carts - all
ready to go!
-
Looking to raise at least
another $10K before end of the year for other projects
Committees - Updates for each committee 55 mins All
●
Fundraising
○
Silent Auction (Wendy)
■
For camps, if there are issues
with securing dates for this summer, we can look at selecting a specific dates
before bookings are full
■
Still planning on in-person
outdoor event - June date
■
Need Board-approved bouncy castle
companies - Wendy to check if Epic Rentals is approved as we may use them for
Fun Fair activities
■
Wendy to send out Silent
Auction Letter again with minutes, along with link to excel sheet for tracking
auction items.
○
Movie Night (Haafid)
■
March 23 or 24 - need approval
from Council
●
Settled on March 24th
■
Will host via Zoom, $5 to
participate
■
No popcorn sale - logistically
not ideal, and profit margin too low
■
Scott to test out Zoom link
tomorrow to ensure it’ll work with multiple viewers
■
Need to put it in the
newsletter by this Friday (Sarah)
■
Kids to vote on a movie
○
Bottle Drive (Liz)
■
“Bottles for Bases” -
collecting people’s empties and we keep the change
■
Will post on various Cornell FB
communities (not directly associated with the School)
■
Liz and volunteers will pick
them up from porches
■
March 14th and 21st - Pick up
dates
○
Friday Lunch Program (Amanda)
■
Subway lunch is now confirmed.
Will continue this until the end of the school year.
■
Making $1 per sandwich and
$0.50 per cookie
○
Cookie Fundraiser (Karen)
■
Passion for Desserts - $15.99
per kit (12 cookies, 4 icing bags, sprinkles, instructions), suggested selling
price $29
●
Butterflies, flowers, cupcakes
or Sun, apples and mix and match
●
Minimum of 24 kits, 4-weeks
notice
●
Will put this on hold for now -
seems expensive for the moment and a lot going on already
○
School Shirts - should look
into this so it is ready to go for September
■
Need new vendor
●
Wendy and Haafid to look within
their contacts
■
Sweatshirt $22 at cost - need to
find someone comparable
●
Staff Appreciation
○
Thank you to Liz, Haafid and
Niro for February gift cards
○
Next dates: April and June
■
Heidi and Justine for April
●
Parent Engagement
○
Cooking Class Chefs
■
Leean looked into the Inclusion
program - $450-$500 for 2-hour virtual cooking class (Caribbean affair)
●
Wednesday, May 4th date? Leeann
to follow up and confirm
■
Paula is $200 for 1-hour
●
Book her for 2-dates: May 11th
and 25th - CONFIRMED
●
Themes TBC
■
Wendy to look into Joyce (Joyce
of Cooking)
●
May 18th, Asian food theme -
TBC
●
Communication
○
Thank you, Sarah for the very
detailed messages in the weekly newsletters
○
Sarah to include Silent Auction
needs for the next newsletter:
■
• Gift certificates (for goods,
services, memberships, camps, tickets)
■
• Services (spa, beauty,
health, sports/art classes, tutoring, consultancy)
■
• Donated NEW products (books,
toys, beauty, sports, clothing, electronics, music, jewelry)
■
• Experiences (cottage rental,
personal chef, party character rentals, backyard movie night)
○
How to communicate to families
that “no family left behind” for any event/program that has a fee attached
■
Google form families can fill
out “anonymously”
■
Post on CVPS FB page for more
exposure
●
Constitution Review
○
Amanda will set a date and get
this done!
●
Sustainability
○
Look into getting better boxes
for Pizza Lunches to they do not go to waste
○
Look into Earth Rangers - Wendy
to share some ideas with Leeann
Update from School 20
mins Scott/Leeann
●
Starting end of March, Grades 7
and 8 participating in 10-week Artist-in-Residence
○
Heavily subsidized by Board and
school pitched in as well - $55/student; very reasonably priced
●
Monday, June 27th - Grad date
confirmed
○
DJ booked already!
○
Will have a celebration for
kids at Bill Hogarth’s - either indoors or outdoors
●
Grade 7s will be going to
outdoor centre in June (field trip)
●
Sports starting back up for
intermediate only (needs to be vaccinated that is why focusing on intermediate
classes for now). Looking at how to bring it back for juniors.
○
Badminton, volleyball,
basketball
○
Look into a clinic for the
younger kids - working on it and will think of something!
●
Parents are still not allowed
to come into the school to help, but many of us are ready to come and help as
soon as we can!
New Business 5
mins All
-
None to report
Motion to end Meeting 1
min Amanda
-
Motion to End: Karen B, Second:
Leeann