Meeting Minutes

Date: Tuesday, September 28th, 2021

Virtual  7:00pm - 8:45pm

Parent Council Attendees:

Parent Attendees: Kelly Dunn

Staff Attendees: Scott Chin, Leeann Morrow, Myka Hang

-    Everyone introduced themselves and we welcomed our new VP Leeann Morrow and two new members Wendy La and Heidi McLeod.

3.    Review of Council Protocol, Rules & Responsibilities (Amanda)

-    This is on the school website and Amanda will email out to all members -     Amanda reviewed the executive roles and their duties

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4.    Nomination and Vote for Executive Roles        (All)

-       New Executive Positions were voted on and approved as follows;

-       Amanda Cartan - Chair

-       Karen Bradley - Vice Chair

-       Haafid Rahman - Treasurer

-       Wendy La - Secretary

-       Marie Scott - Past Chair

-       *Motion was made and approved by all present to move meetings to Monday nights

5.    Treasurer’s Report - Status from June 2021    (Niro)

-       Niro presented the Report from end of last year

-       We have approx. $11,000 in funds, most of which is earmarked for the Outdoor Classroom revitalization.

6.    Description and Sign Up for Committees          (Amanda)

-       Amanda will send out descriptions and sign up forms by email

-       We will need to do some fundraising this year. We discussed some past fundraisers that may be possible to do somewhat virtually - Gingerbread houses, Spiritwear, Silent Auction in the spring…..

-       Parent Engagement last year was limited to virtual, but the online cooking classes were a hit.

-       Would like to find a way to include ‘Staff Appreciation’ in this year’s council work

7.    Update From School           (Scott/Leeann)

-       Continuing to support the four main areas of Directors Annual Plan

-       We are a Village Growing Together

-       We are committed to providing a learning environment where everyone feels safe, welcome and respected.

-       Hoping to bring back the House Teams this year.  Would like to work towards the goal of planting a Tree for each House on school property. Maybe by the outdoor classroom.

-       Outdoor classroom has been paved in the middle of the ring of stones.  Still need a retaining wall and some more plants.  In the plans as soon as we are able to go ahead.

-       Extra-curricular Activities are limited to Skills and Drills at this time.  No Games.

-       School is taking a Cautious Approach to “getting back to normal”

-       Focus on Welcoming Back and ‘Rebooting’

-       Have to listen to Public Health but want to build fun back into the school and the students’ days.

-       More kids have come back to face-to-face learning.

-       460 Students, 50 of whom are virtual

-       Will be holding a school wide assembly tomorrow for National Truth and Reconciliation Day.  All face to face and Virtual students are included.

         a) Snack Program                                                                                            (Leeann)

-       Leeann Introduced a new Snack Program for the school

-       Will include a fruit or veggie as well as a grain each day available to students who may not have brought enough in their lunch or would like something else

-       Mr Dool’s class will manage. Students will be able to come down and pick up during recess and lunch times

-       There is a Grant for ~$1,000/year to help run this, but we may need additional funds from Council or donations.

-       Leeann to verify that there will be gluten free options

         b) Covid Care                                                                                                     (Scott)

-       School is taking all symptoms very seriously, if students show any signs of sniffles, coughs etc… they are sent home

-       Holding ourselves to a higher standard than required by Public Health.

-       For example; one day there were 37 absences, the Admin called each family to log their symptoms and keep track of reasons for absences.

-       Parents in the community have been very easy to deal with and forthcoming with test results

-       Everyone is being Careful and Cautious

-       Students are wearing masks with no problems and following all systems required to stay safe

8.  New Business

-       Orientation Night will be held October 13th

-       Will be much like last year with a general school welcome message then breakouts to meet each of your student’s teachers

-       Scott and Amanda to decide on Meeting Dates and will send out for approval

-       Cars on the south side of the school at pick up and drop off should be reminded that they cannot do U turns here.  Either move along to near the park to do the U turn or better yet continue through the street to avoid returning to the congested area with children and the crosswalk.

9.  Motion to Adjourn (Amanda)

- motion to adjourn  Karen, Seconded by Liz, motion carried

Minutes taken by Amanda Cartan

If there are any discrepancies in these minutes please contact:

amandacartan3@gmail.com​