EXTENDED ABSENCE PROCEDURE DURING COVID-19 Periodically, there are occasions when parents or
guardians need to withdraw their child from school for more than two
days. It is important to note that extended absences affect students’
achievement, as they miss out on valuable instructional time.
Additionally, assignments and tests occur at regular intervals throughout the
semester. If tests or assignment due dates will be missed because of this
absence, prior arrangements must be made with the teacher for earlier
completion and/or completion upon the student’s return. Ideally, it is
recommended that families avoid withdrawing students, if at all possible.
When an absence is necessary, we ask students to
discuss it as soon as possible with their teachers, in order to keep up with
scheduled class work and assignments. Daily lessons are designed to meet
the needs of the class, and therefore, a teacher cannot always predict the
specific progress within a unit of study. Students are directed to their
Google Classroom for each class to see work missed during their absence.
Please note that a week’s absence is equivalent to 20
classes, or 25 hours of missed instructional time.
This form outlines the procedure to follow for an
extended absence.
These steps need to be completed at least one
week prior to the anticipated absence:
1. Parent/Guardian informs the main office of the dates
and reason for absence; please follow Public Health Ontario guideline for
travel within Canada and/or International Travel.
2. Teachers of each course complete the Google Document
to indicate the work for which the student will be responsible;
3. Administrator signs and dates the form, which will
be filed in the Main Office.
4. Main Office Staff will email a copy of the completed
absence form to the parent/guardian.
5. Parent/Guardian will respond to the email to confirm
the receipt and understanding of the information.
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